This is one of Edmonds’ top outdoor events, attracting an estimated attendance of 20,000. The Rotary Club of Edmonds, as its premier fundraiser, presents this annual family festival. Please call 206.335-9665 if you have any questions. We look forward to reviewing your application.
• Public parking close to event
• Big name entertainment
• Shuttle buses for public to front gate
• Limited parking for vendors & vendor RV’s in designated lots
• It will be an Edmonds kind of day!
• Lots of Marine attractions
Booth Layout – The grounds layout is designed with traffic flow and visibility in mind. Final assignment is made at the discretion of festival management. You will be notified of your final space assignment in your Vendor Guidelines packet, prior to the event.
Payment - Check or money order for full payment must be attached to this application to ensure processing.
If your application is not accepted, your payment will be returned to you. You may cancel if accepted, however, no refunds issued after April 15, 2015 for any reason. *
Requirements - Submit 1 photograph (no slides) of your products and 1 photo of your booth canopy. If you wish your photos, include ample SASE packaging. NOTE: Washington State UBI # required for participation.
Security - The event provides reasonable on-site security, however we accept no responsibility for any losses or damage to persons or property of any kind. Participation is at your own risk (see bottom of application page for details).
Booths - YOU MUST SUPPLY YOUR OWN CANOPY. Your booth must be able to withstand winds and inclement weather and your displays should be adjustable for pavement. Required anchoring must be sand bags or blocks (no stakes allowed in pavement.) Any vendor without a proper set up may be removed from participation without refund.
General Information - The festival’s plans include food, a beer/wine garden, Live entertainment, rides, arts and crafts booths, commercial-import booths, sponsor booths, and a variety of programs and activities. Festival hours are Fri: 3PM-10PM, Sat: 11AM-10PM, Sun: 11AM-7PM. (Festival hours subject to change). Vendors may close their booths at 9PM Friday and Saturday using carts to remove wares. VEHICLES ARE NOT ALLOWED ON-SITE UNTIL GROUNDS HAVE BEEN CLEARED OF CUSTOMERS.
Media Coverage - The festival receives strong publicity coverage in radio, print, TV, and electronic media.
Parking - Limited Vendor parking space is available. Additional parking space for oversized vehicles, such as trailers and RVs, may be available upon request, or for a fee. Free parking is available on the street for daily, not overnight use.
Food Booth Location - South parking lot, Port of Edmonds, in beautiful downtown Edmonds on the water.
Please Apply Now - The Application Form below is self-explanatory. All space is subject to the details on the application form. If your booth requires more than the standard 10', 15' or 20' across the front for food prep or service, you can order additional footage at $50.00 per foot. Note - If your trailers tongue or door does not allow us to sell space up to your walls, you must purchase additional space
Payment - Check or money order for full payment must be received to ensure processing. April 1st is deadline for accepting applications. If your application is not accepted, your payment will be returned to you. You may call anytime to check on your status. Refunds: There are no refunds issued after you have been accepted.
Processed Applications - You will be notified of the status of your application by May 1, 2016. Upon receiving notification of acceptance, please notify your insurance carrier and have them prepare a Certificate of Insurance naming The Rotary Club of Edmonds, the Edmonds Waterfront Festival, Back of Show Services, Pacific Rim Talent, Inc., and The Port of Edmonds as additional named insured for a minimum of $1,000,000 each occurrence, and send an original of the Certificate to The Rotary Club of Edmonds, P.O. Box 115, Edmonds, WA 98020.
To Expedite - your application and avoid delays, send your check and application immediately. If you have any questions regarding this letter, or completing the application, please feel free to contact me at the address and phone listed below. If, for some reason, your application is not accepted, your application fee will be refunded.
Snohomish County Health Food Permit Application Form – you are responsible for securing all necessary permits to operate your business at the festival. The phone # to the Snohomish County Health Dept. is 425.339.5250 or download forms at www.snohd.org. Be sure to read their instructions carefully, especially with regard to FOOD TEMPERATURE AND WASHING HANDS.
You will receive a Vendor Information and Guidelines Packet, along with any necessary instructions prior to the event (Mailed 2 weeks prior to the festival).
Our Booth: Mac & Cheese Whaaaaaat
Fresh made Mac & Cheese w\ hand-crafted cheese sauce w\ 8 different toppings including Lobster and Crab or smoked salmon.
Or try our fresh made potato chips with chili mac and cheese topping. Yummmmmmmy.
Our booth will look amazingly nautical.